[ZendTo] Feature request...

Thu Apr 2 18:11:46 BST 2020

Kevin,

Always happy to help out the emergency services. I've needed their help 
a few times in the past myself. I've never had to call the coastguard, 
mountain rescue or cave rescue, but I've used all the obvious ones. Our 
county police force even has a specialist animal rescue team (experts at 
getting cows out of ditches among other things!).

It looks pretty simple to write. It's basically a matter of logging new 
drop-offs in more detail (controlled by a preferences.php option that by 
default will switch off the extra detail). Then a new script run from a 
cron job that runs overnight, pulls the relevant info from the last 
day's zendto.log and sends a plain-text email of the details.

Or else I do it straight from the ZendTo database, which would probably 
be a cleaner solution, and that gets run as part of the overnight 
house-keeping cron job.

Can you find out exactly what information they want about each drop-off?
The obvious answer from what you've said is:
- Sender username
- Sender email
- List of real names of the files
- Date+time stamp of when the drop-off was created.

Other potential things they might want to add:
- List of recipient emails (if they mistyped an email address and later 
the state said "but we never got it", it makes working out why a lot easier)
- Checksum of each file (if calculated).

** There is a complete alternative to this:
How about if you could give an extra email address in preferences.php, 
and all "some files have been dropped off for you" messages were also 
Bcc-ed to that email address? Then you've got *all* the details you 
could ever want, and normally it just feeds into an "archive" mailbox of 
some sort. Then when the need arises, someone can look through the 
messages for the day they're interested in, or search them any other way 
they like using their email app.

Have a chat to them and see how they would like to go.
Personally, the extra bcc address quietly added is by far the easiest to 
implement, and would guarantee they had all the info about each drop-off 
that they might need. But it wouldn't be a neat little daily table of 
what was sent that day. Depends on how they want to use it, which is 
often different to how they think they want to use it. Imagine 6 months 
in the future: will someone really be reading that table every day? Or 
would an archive of the emails be more useful?

Cheers,
Jules.

On 02/04/2020 17:20, Kevin Miller via ZendTo wrote:
>
> It’s not a show stopper but the Juneau Police department  is using 
> zendto to upload evidence to share it with the state or some such 
> thing and they want an audit trail to show what officer uploaded what 
> file when.  But I can appreciate the privacy aspect which is equally 
> important.  Both myself and the IT guy there think the way they’re 
> going about it in a goofy way so I can just say it’s not a feature 
> currently available and let it quietly fade into the background.
>
> Thanks for all you do…
>
> ...Kevin
>
> --
>
> Kevin Miller
>
> Network/email Administrator, CBJ MIS Dept.
>
> 155 South Seward Street
>
> Juneau, Alaska 99801
>
> Phone: (907) 586-0242, Fax: (907) 586-4588 Registered Linux User No: 
> 307357
>
> *From:*ZendTo <zendto-bounces at zend.to> *On Behalf Of *Jules via ZendTo
> *Sent:* Thursday, April 2, 2020 1:35 AM
> *To:* ZendTo Users <zendto at zend.to>
> *Cc:* Jules <Jules at Zend.To>; Kevin Miller <kevin.miller at juneau.org>
> *Subject:* Re: [ZendTo] Feature request...
>
> EXTERNAL E-MAIL: BE CAUTIOUS WHEN OPENING FILES OR FOLLOWING LINKS
>
> ------------------------------------------------------------------------
>
> Kevin,
>
> Please can I ask "why?"
>
> That seems very intrusive to me, which is partly why I don't even log 
> that information.
>
> Cheers,
> Jules.
>
> On 01/04/2020 23:11, Kevin Miller via ZendTo wrote:
>
>     I have a user wanting a daily report via email on the previous day's drop-offs.  He says "We would need the Who, What and When.   This is just to document so and so officer dropped of files x,y,z at whatever time. "
>
>     I looked in zendto.log but it will note that Joe Blow dropped off 5 files, but not the specifics my user is looking for.  Thought maybe it might be a nice addition to a future release.
>
>     ...Kevin
>
>     --
>
>     Kevin Miller
>
>     Network/email Administrator, CBJ MIS Dept.
>
>     155 South Seward Street
>
>     Juneau, Alaska 99801
>
>     Phone: (907) 586-0242, Fax: (907) 586-4588 Registered Linux User No: 307357
>
>     _______________________________________________
>
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>
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>
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>
>
>
> Jules
> -- 
> Julian Field MEng CEng CITP MBCS MIEEE MACM
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>   To you, from failing hands, we throw
>   The torch: be yours to hold it high
>   If ye break faith with us who die,
>   We shall not sleep, though poppies grow
>   In Flanders fields.' Lieutenant Colonel John McCrae
> Composed at the battlefront on May 3, 1915
> during the second battle of Ypres, Belgium
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Jules

-- 
Julian Field MEng CEng CITP MBCS MIEEE MACM

'One of the deep secrets of life is that all that is really worth
  doing is what we do for others.' - Lewis Carroll

www.Zend.To
Twitter: @JulesFM

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